DeskFree Payables

At DeskFree Payables, we understand the challenges that school districts face in managing accounts payable because we’ve been there ourselves. Our experience stems directly from working within school business offices, where we dealt with paper-heavy processes, redundant tasks, and the pressures of audit preparation. With years of expertise in financial services, we’ve developed a payables management system that eliminates wasted time and transforms outdated workflows into a streamlined, paperless process. We will handle your accounts payable with the same precision and accountability you’d expect from in-house staff.

We help school districts modernize and simplify their business office. We specialize in transitioning purchasing and Accounts Payable to a paperless workflow, eliminating redundant filing and manual processes. Once the system is in place, we manage day-to-day Accounts Payable functions remotely , including processing purchase orders and invoices, preparing board bills lists, and maintaining digital, audit-ready records. 

Losing an Accounts Payable clerk can disrupt everything... purchase orders stall, invoices pile up, and board deadlines creep closer. DeskFree Payables steps in to keep your business office running smoothly during vacancies or transitions.

We provide management of Accounts Payable, handling purchase orders, invoices, vendor communications, and board bills lists until your district is ready to hire again. Our remote service ensures vendors are paid on time, records stay audit-ready, and your office avoids backlogs or compliance risks.

Whether you need short-term coverage or long-term stability, we deliver reliable, cost-effective Accounts Payable support without the need for someone tied to a desk in your office.

Transitioning to DeskFree Payables isn't just a quick fix; it's a permanent upgrade to your district's operational foundation. Permanently eliminate the need for filing cabinets, dedicated storage space, and the wasted staff time spent manually retrieving documents. Your business office footprint shrinks.  

Our system ensures all documentation is organized and stored digitally. When an audit occurs, your records are compliant, searchable, and accessible within minutes, dramatically cutting down on preparation time and costs. 

We implement Standard Operating Procedures (SOPs) for Paperless Management that ensure consistency, regardless of staff turnover.